General Information

As a member of the National Collegiate Athletic Association (NCAA), Bethune-Cookman College must abide by NCAA rules and regulations as they relate to all aspects of its athletics program. In addition to ensuring that all of its coaches, administrators, University faculty and staff, and student-athletes are aware of and following NCAA rules, Bethune-Cookman is also responsible for the actions of any individual who is a member of any of its athletic booster groups or meets the definition of a "representative of athletics interests." (see definitions below).

It would be nearly impossible to communicate all NCAA rules and regulations in a quick reference list or brochure. The information below is an attempt to provide you with basic definitions and "do's and don't's." If you have additional questions about NCAA rules and regulations, you should contact either the Bethune-Cookman College Division of Intercollegiate Athletics.

DEFINITIONS

Representative of Athletics Interests (Booster)
A "representative of the institution's athletics interests" (athletics representative), or booster, is an individual who is known (or who should have been known) by the institution's staff to:

a) Be a member of or have participated in activities of an agency or organization promoting Bethune-Cookman' intercollegiate athletics program.
b) Have made financial contributions to the Division of Intercollegiate Athletics or to an athletics booster organization of Bethune-Cookman;
c) Be assisting or to have been requested (by a Bethune-Cookman Division of Intercollegiate Athletics staff member) to assist in the recruitment of prospects;
d) Be assisting or to have assisted in providing benefits to enrolled student-athletes or their families (e.g., helping to arrange summer and/or vacation employment for a student-athlete); or
e) Have been involved otherwise in promoting Bethune-Cookman Intercollegiate Athletics.

Prospective Student-Athlete (Prospect)

A prospective student-athlete, or prospect, is any student (not just students who are athletes) who has started classes for the ninth grade. Also, a student who has not started classes for the ninth grade becomes a prospect if the institution provides such an individual (or his/her relatives or friends) any financial assistance or other benefits that the institution does not provide to prospective students generally.

A prospect remains a prospect until he or she begins classes as a full-time student or attends official preseason team practice at Bethune-Cookman. Signing a National Letter of Intent to attend Bethune-Cookman does not "remove" the status of "prospect."

Junior College Prospects
The same recruiting rules that apply to high school prospects also apply to junior college prospects.

Four-Year College Prospects
An athletics staff member may not have contact with a student of another four-year college, directly or indirectly, without first obtaining written permission from the first institution's athletics director, regardless of who makes the initial contact. The first institution is not required to grant, and may in fact deny, such permission. The recruiting rules that apply to high school prospects also apply to four-year college prospects, if permission is granted to have contact.

Recruiting
Recruiting is any solicitation of a prospect (or his/her family or legal guardian) by a member of an institution's staff or by a representative of the institution's athletics interests for the purpose of securing the prospect's enrollment (and ultimate participation) in the institution's intercollegiate athletics program.

A prospective student-athlete becomes a recruited prospective student-athlete when an institution's staff member(s) or an athletics representative do any of the following:
a) Provide the prospect with an official (expense paid) visit to the institution;
b) Have an arranged in-person, off-campus encounter with the prospect (or his/her parents or legal guardians); or
c) Initiate or arrange more than one telephone contact with the prospect (or family member or guardian).

Offers and Inducements
Institutional staff members or representatives of athletics interests may not directly or indirectly provide, arrange for the provision of, or offer any financial aid or other benefits to a prospect (or the prospect's relatives, guardian or friends) other than expressly permitted by NCAA regulations. This shall apply regardless of whether similar financial aid benefits or arrangements are available to prospective students in general.

Specifically prohibited items include, but are not limited to:

a) arranging employment for a prospect's relatives;
b) a gift of clothing or equipment;
c) co-signing of a loan;
d) providing a loan to a prospect's relatives or friends;
e) cash or like items;
f) any tangible items, including merchandise;
g) free or reduced-cost services, rentals or purchases of any type;
h) free or reduced-cost housing;
I) use of an institution's athletics equipment (e.g., for a high school all-star game); or
j) sponsorship of or arrangement for an awards banquet for high-school, preparatory school or two-year college athletes by an institution, its athletics representatives, or its alumni groups or booster groups.

OTHER RECRUITING RULES FOR ATHLETIC REPRESENTATIVES:

· You may only speak to a prospect via telephone if the prospect initiates the phone call and the call is not for recruiting purposes. All inquiries regarding the Bethune-Cookman Intercollegiate Athletics program must be referred to Bethune-Cookman' Division of Intercollegiate Athletics.

· You may observe a prospect's athletics contest on your own initiative, but you may not contact a prospect on such an occasion.

· You may not contact a prospect's coach, principal or counselor in an attempt to evaluate a prospect.

· You may not visit a prospect's educational institution to pick up film/videotape or transcripts pertaining to the evaluation of the prospect's academic eligibility or athletics eligibility.

· You may send the B-CC coaching staff information (e.g., newspaper clippings) about prospects you think might be of interest.

· Unavoidable incidental contact made with a prospect by an athletics representative is permitted, provided:

a) the contact is not prearranged by the athletics representative or athletics department staff member;
b) the contact does not take place on the grounds of the prospect's educational institution or at practice or competition sites involving the prospect or his/her team;
c) the contact is not made for the purpose of recruitment of the prospect, and
d) the contact involves only normal civility.

· You may make a financial donation to a high school athletics program in your locale provided:
a) You make the donation of your own accord,
b) Your donation is distributed through the normal channels established by the high school, and
c) Your donation is not earmarked for a specific prospect.

Alumni Organizations
Prospective student-athletes may attend luncheons or dinners in their immediate locale that are sponsored by bona fide alumni organizations of an institution. These alumni organizations must meet specific criteria to be considered as such. Please check with the Compliance Office for more specific information.

ENROLLED STUDENT-ATHLETES

Extra Benefits to Enrolled Student-Athletes
An extra benefit is any special arrangement by an institutional employee or athletics representative to provide a student-athlete (or his/her relatives, guardian or friends) a benefit not expressly authorized by NCAA legislation. Receipt of a benefit by a student-athlete (or his/her relatives, guardian or friends) is not considered a violation of NCAA legislation if it is demonstrated that the same benefit is generally available to the institution's students (or their relatives, guardian or friends) not on a basis related to athletics ability.

Extra Benefits include, but are not limited to:
a) cash or loans in any amount
b) co-signing or arranging a loan
c) gifts or free services (e.g., airline tickets, cash, restaurant meals, summer storage space)
d) use of an automobile
e) rent-free or reduced cost housing
f) money for, or a guarantee of, bail or bond
g) employment of a student-athlete at a higher rate than the wages paid for similar work
h) payment to a student-athlete for work not performed
i) transportation (aside from transportation related to an occasional home meal)
j) tickets to an athletics, institutional or community event
k) financial aid for a post-graduate education
l) promise of employment after college graduation
m) invitations to your home or summer home for purposes other than an occasional meal

As a Representative of Athletics Interests, YOU MAY…

Provide tickets to a professional sports contest to the Bethune-Cookman Division of Intercollegiate Athletics for entertainment of student-athletes involved in an away-from-home athletics contest. Bethune-Cookman must disseminate the tickets to student-athletes.

Provide an occasional meal in your home to a student-athlete or an entire team.

Provide transportation to your home for a student-athlete who will be receiving an occasional meal there.

Provide a summer job to a student-athlete as long as it is at a normal rate of pay for that position and the student-athlete is paid for work actually performed, but remember to check with the Compliance Office at Bethune-Cookman before doing so.

Provide a job to a student-athlete during the academic year as long as you and the student-athlete sign a written statement (provided by the Division of Intercollegiate Athletics) prior to commencement of the employment indicating that you agree to compensate the student-athlete at a normal rate of pay and not based on his/her value or utility because of his/her reputation or fame, and the student-athlete is paid for work actually performed. Once again, you should check with the Compliance Office at Bethune-Cookman before doing so.

Possible Penalties for Improper Actions

Violations of NCAA rules are a serious matter. There are many penalties the NCAA may impose upon a student-athlete (prospective or enrolled), an institution, a coach or a representative of athletics interest. In some instances, the NCAA may impose penalties on an institution even if the student-athlete involved in the violation has no eligibility remaining or is no longer attending the school. Some penalties the NCAA may impose on an institution include,

a) Ceasing recruitment of a prospective student-athlete;
b) Loss of eligibility of an enrolled student-athlete;
c) Having to sit out of competition for a limited period of time (enrolled student-athletes);
d) Forfeiture of competitions;
e) Prohibiting a coach from recruiting off-campus for a period of time;
f) Institutional fines;
g) Suspension of a coach for one or more competitions;
h) Reduction in the number of scholarships an institution may award in a sport(s);
i) Reduction in the number of expense-paid recruiting visits that an institution may provide;
j) Prohibiting a team from participating in postseason competition;
k) Institutional probation, or
l) Disassociation of relations with a representative of athletics interests.

FIVE BASIC RULES TO REMEMBER

1) Do not do anything for a prospective student-athlete or an enrolled student-athlete without specific permission from the Bethune-Cookman Division of Intercollegiate Athletics.

2) Only coaches and Bethune-Cookman Intercollegiate Athletics staff members may be involved in the recruiting process. Alumni, friends and other athletics representatives who are not employed by the institution may not contact a prospect (or his/her family or guardian) via written correspondence, telephone, or in-person (either on or off campus) for the purpose of soliciting their participation in the Bethune-Cookman Intercollegiate Athletics program.

3) A prospective student-athlete remains a prospective student-athlete until he/she enrolls (e.g., begins classes) full-time at Bethune-Cookman, or until he/she begins official team practice immediately prior to the start of classes - even if the prospect signs a National Letter of Intent or other commitment to attend the University.

4) An enrolled student-athlete risks losing his/her athletics eligibility if he/she accepts any benefit based on his/her status as an athlete or because of his/her athletics skill, or a benefit not generally afforded to other students.

5) NCAA rules applicable to enrolled student-athletes are not only applicable during the academic year, but they are also applicable during the summer months. Enrolled student-athletes are bound by NCAA rules until the end of the academic year in which their athletics eligibility is completed. And even then, some actions, including providing a benefit to such an individual, may cause an NCAA violation.

Still have questions?

The above information does not explain every NCAA rule. Also, NCAA rules are constantly changing. Don't do something to put Bethune-Cookman College or a prospective or enrolled student-athlete at risk of a penalty or loss of eligibility. Please call the Compliance Office at Bethune-Cookman if you are still wondering if you should or shouldn't do something:

Robert Tony O'Neal
Asst. Athletic Director/Compliance
(386) 481-2201
onealt@cookman.edu